Exhibitor Success FAQs:
What are the official show dates & times?
The show runs from Sunday November 10th @ 2pm – Tuesday November 12th @ 4pm.
When is the exhibit hall open?
The exhibit hall is open 11 AM – 4PM on Tuesday November 12th.
When/Where is exhibitor load-in?
Exhibitors can load in either Monday November 11th from 2-4PM or Tuesday November 12th from 7-10:30AM. If you choose to load in on Monday please note there is no loading dock access that day so hand carried items only. For Tuesday, the loading dock will be open. You can access the Hall J Dock off of the West Street Entrance. Please note it is against ICC policy to use your own electric pallet jacks on the show floor to unload your items.
When is exhibitor load-out?
Tear down is from 4-6PM on Tuesday November 12th. Out of respect for our prize drawings/toast please do not begin tearing down prior to 4PM.
Who attends the event?
Find more details about the event here: https://www.mwhcec.org/about-mwhcec-2022/.
What is the deadline to register to exhibit for the 2024 conference?
Booths will sell fast, so don’t wait! Online registration closes November 4th. However get your spot secured before September 30th as prices will increase.
Who is exhibiting at the event?
Who should I contact with questions about the event?
How do I add additional people for my table / booth?
As an exhibitor can I go to the Welcome Reception on Monday Night?
If you have an all access pass you are welcome to join the Monday Night Welcome Reception. Don’t have an all-access pass?… No worries! This year we have added an option whereas a trade show only passholder you can add a reception ticket to your registration and get access to the Welcome Reception. Come join the fun!
Will there be a list of attendees available?
Yes; a pre & post event attendee list are emailed to all exhibitors. You can expect to see the pre-event list about 2 weeks out from the event.
How do I become a sponsor?
You can view our sponsorship opportunities in the prospectus. When you are ready to commit to a sponsorship please complete the “Sponsorship Only” registration form.
Can exhibitors hold events during the conference?
You are more than welcome to host receptions & dinners, but they cannot conflict with official conference/exhibit hours per the exhibitor terms & conditions.
Can exhibitors hold contests and raffles?
MWHCEC helps host a raffle prize drawing from 3-4PM on Tuesday November 12th. When registering you can fill out the raffle prize you are offering or update at a later date. You determine how you will select a winner and that is collected by staff to announce during the end of trade show hours. Winners return to your booth to collect their prize.
How do I track the contacts I make with attendees?
You can create your own system to track leads or utilize our conference app to connect with attendees and track them as leads. More information on how lead retrieval works will be sent out when the app becomes available.
Is there a marketing kit we can use?
Yes; you can use the Marketing Toolkit found
here.
Exhibit Hall Questions
How do I get electricity for my exhibit space?
Are there regulations on what my booth / table can look like?
No; but you must stay within your 10X10 space. Your booth cannot extend or block other exhibitors and/or the walkway.
What size are booths?
Every booth is a 10X10 space unless you purchase side by side booth spaces which are then combined into one larger booth.
Do the booths come with furniture / equipment?
Yes; each booth comes with (1) 6’ draped table, (1) 10’ high back and (2) 3’ high draped walls, (2) chairs, (1) wastebasket, (1) identification sign, and basic carpet.
What is the cancelation policy for exhibitors?
Refunds, less a $100 administrative fee, will be given for cancellations prior to September 30, 2024. No refunds will be granted after this date. All cancellations must be submitted in writing to
mwhcec@raybourn.com. Registrations are transferable between individuals from the same company. The cancellation policy does not apply to Sponsorships.
General Registration FAQ:
Where can I book my hotel room?
We have a list of recommendations here: https://www.mwhcec.org/hotel-travel-2022/.
Is there an attendee app for the event?
There is an app for the event. More details will be emailed out to all participants once it becomes available in the Apple/Google Play Store.